Multi-Branch Management in Calemio: Workspaces or Pro?

Say you run a salon and things went well. So you opened a second location. Or maybe you started something completely different on the side: hairdresser by day, a small studio by night. Or you and a partner each run your own business, but you're juggling both from a single phone.

This is exactly where most booking apps trip up. They either want a separate account, a separate subscription, and a separate password for every business, or they dump everything into one pot and let your client lists bleed into each other.

Calemio splits the job in two, because there really are two very different needs here. Set up one when you needed the other, and you'll either overpay or quietly give up on data privacy. So let's draw a clean line between them.

There are two different kinds of "multiple"

They can sound the same, but they aren't. In one, you're running independent businesses. Each stands on its own, and their data has to stay completely apart. In the other, you have branches of the same brand. A client signs up at one branch and books at another, and you want to see the whole picture from a single screen.

Calemio calls the first one Workspaces. The second is chain management on the Pro plan. To work out which one fits, you really only need to answer one question: should these two places see each other's data, or should there be a wall between them?

Workspaces: independent businesses, isolated data

If you run separate, unrelated businesses, the answer is Workspaces. You open a distinct Business Account for each, and the client data in those accounts stays fully isolated, on the KVKK and GDPR line. One account's client list, notes, and history never leak into another. Full stop.

Switching is painless. Tap the account badge in the top right and you're in your other business's calendar within seconds. No separate app, no separate login, no separate password.

Here's the detail we like best: the calendars quietly talk to each other in the background. So if you've booked a client for Tuesday at 2 PM in one business, that same slot shows as taken in the other. You can't double-book yourself. There's only one of you, after all.

And then there's the money side: one subscription, unlimited businesses. No separate bill for the second, third, or fifth business.

Pro chains: connected branches, one shared flow

But what if you have several branches of the same brand? Then you don't want isolation, you want the opposite: sharing. A client who signed up at your downtown branch shouldn't have to register all over again when they visit the uptown one. That's the job of chain management on the Pro plan.

On Pro, branches come together under a single brand. Shared client records mean a client's history follows them wherever they go. You can transfer an appointment from one branch to another. You see every branch's revenue and occupancy in unified reports on one screen, and break it out per branch whenever you want.

Team management lives here too. With role-based permissions, everyone sees only what they should: reception opens appointments, a manager reviews reports, staff manage their own calendars. On top of that comes performance and commission tracking, so who did how much work becomes a number, not a guess.

Pro is an enterprise plan, so the price is tailored to you: you talk to the sales team and set it up around your own structure. There's a 14-day free trial, no card required; after that it's billed per user. For how roles, commissions, and invoicing tie together, you'll find more in the full rundown of Calemio's features.

So which one is for you?

The distinction fits in a single line: independent structures → Workspaces, connected or chain branches → Pro. The table below makes the call clearer.

The two aren't mutually exclusive, either. Say you run a three-branch chain (Pro) and also have a completely separate second business on the side. You keep that separate business as an isolated Workspace and manage your chain on Pro. The setup bends to your needs, not the other way around.

The one thing that doesn't change either way: security

Whether you set up isolated workspaces or run a chain, the way your data is protected stays the same. Everything is encrypted with two-layer AES-256, both at rest and in transit, and nobody but you can read your notes, not even the Calemio team. We cover the details of this zero-knowledge architecture and KVKK/GDPR compliance in the security and data privacy piece.

The isolation in Workspaces is really just an extension of that same logic: the data doesn't only sit apart technically, it's kept apart on the KVKK line. One account's data never crosses into another, under any circumstances.

Where to start?

Starting with a single business? Don't overthink it; when the second business or branch arrives, the structure is already there. If you've got another independent business, spinning up a new Workspace takes seconds. If you're growing toward connected branches, try Pro free for 14 days and talk to the sales team.

If you're wondering who and what size of business Calemio actually suits, take a look at who Calemio is for. And if you feel ready, you can start a free trial; no credit card needed, and you'll see the current plans and pricing right in the app.

Frequently Asked Questions

Workspaces or Pro, which one is right for me?

One question settles it: should these two places see each other's data, or should there be a wall between them? If you run independent, unrelated businesses, go with Workspaces. If you have connected branches of the same brand and want clients shared across them, that's chain management on Pro.

Do I pay extra for a second or third business?

No. With Workspaces, one subscription covers unlimited businesses; there's no separate bill for the second, third, or fifth. You'll see the current plans and pricing right in the app.

Do I need a separate app or password to switch between my businesses?

You don't. Tap the account badge in the top right and you're in your other business's calendar within seconds. No separate app, no separate login, no separate password.

Can I accidentally book two clients at the same time in different businesses?

You can't. Workspace calendars quietly talk to each other in the background. If you've booked a client for Tuesday at 2 PM in one business, that same slot shows as taken in the other. There's only one of you, after all.

If a client signs up at one branch, will they show up at the other?

On Pro, yes. Branches come together under a single brand, and shared client records mean a client's history follows them wherever they go. You can transfer an appointment from one branch to another and see every branch's revenue and occupancy in unified reports on one screen.

Can anyone else read my notes and client data?

No. Whether you set up isolated workspaces or run a chain, everything is encrypted with two-layer AES-256, both at rest and in transit, and nobody but you can read your notes, not even the Calemio team. In Workspaces, one account's data never crosses into another under any circumstances.